3rd Highland Fling: 7-9th September 2018 @ Dalraddy Holiday Park. Entries Now Open


Privacy Policy

This privacy policy applies between you, the User of this Website and Highland Canicrossers, the owner and provider of this Website. Highland Canicrossers takes the privacy of your information very seriously. This privacy policy applies to our use of any and all Data collected by us or provided by you in relation to your use of the Website.

Please read this privacy policy carefully.

Definitions and interpretation

1. In this privacy policy, the following definitions are used: 


collectively all information that you submit to Highland Canicrossers via the Website. This definition incorporates, where applicable, the definitions provided in the Data Protection Laws;


a small text file placed on your computer by this Website when you visit certain parts of the Website and/or when you use certain features of the Website. Details of the cookies used by this Website are set out in the clause below (Cookies);

Data Protection Laws

any applicable law relating to the processing of personal Data, including but not limited to the Directive 96/46/EC (Data Protection Directive) or the GDPR, and any national implementing laws, regulations and secondary legislation, for as long as the GDPR is effective in the UK;


the General Data Protection Regulation (EU) 2016/679;

Highland Canicrossers, or us

Highland Canicrossers of Roebuck Cottage, Errogie, Inverness-shire, IV2 6UH;

UK and EU Cookie Law

the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronxic Communications (EC Directive) (Amendment) Regulations 2011;

User or you

any third party that accesses the Website and is not either (i) employed by Highland Canicrossers and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to Highland Canicrossers and accessing the Website in connection with the provision of such services; and


the website that you are currently using, www.highlandcanicrossers.co.uk, and any sub-domains of this site unless expressly excluded by their own terms and conditions.

2. In this privacy policy, unless the context requires a different interpretation: a. the singular includes the plural and vice versa;b. references to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses, schedules or appendices of this privacy policy;c. a reference to a person includes firms, companies, government entities, trusts and partnerships;d. "including" is understood to mean "including without limitation";e. reference to any statutory provision includes any modification or amendment of it;f. the headings and sub-headings do not form part of this privacy policy.

Scope of this privacy policy

3. This privacy policy applies only to the actions of Highland Canicrossers and Users with respect to this Website. It does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to social media websites.4. For purposes of the applicable Data Protection Laws, Highland Canicrossers is the "data controller". This means that Highland Canicrossers determines the purposes for which, and the manner in which, your Data is processed.

Data collected

5. We may collect the following Data, which includes personal Data, from you: a. name;b. date of birth;c. gender;d. contact Information such as email addresses and telephone numbers;e. information regarding your dog;f. in each case, in accordance with this privacy policy.

How we collect Data

6. We collect Data in the following ways: a. data is given to us by you; andb. data is collected automatically.

Data that is given to us by you

7. Highland Canicrossers will collect your Data in a number of ways, for example: a. when you contact us through the Website, by telephone, post, e-mail or through any other means;b. when you use our services;

in each case, in accordance with this privacy policy.

Data that is collected automatically

8. To the extent that you access the Website, we will collect your Data automatically, for example: a. we automatically collect some information about your visit to the Website. This information helps us to make improvements to Website content and navigation, and includes your IP address, the date, times and frequency with which you access the Website and the way you use and interact with its content.b. we will collect your Data automatically via cookies, in line with the cookie settings on your browser. For more information about cookies, and how we use them on the Website, see the section below, headed "Cookies".

Our use of Data

9. Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons: a. improvement of our products / services;

in each case, in accordance with this privacy policy.

10. We may use your Data for the above purposes if we deem it necessary to do so for our legitimate interests. If you are not satisfied with this, you have the right to object in certain circumstances (see the section headed "Your rights" below).

Who we share Data with

11. We may share your Data with the following groups of people for the following reasons: a. our employees, agents and/or professional advisors - so employees know names of clients and their dogs;

in each case, in accordance with this privacy policy.

Keeping Data secure

12. We will use technical and organisational measures to safeguard your Data, for example: a. access to your account is controlled by a password and a user name that is unique to you.b. we store your Data on secure servers.13. Technical and organisational measures include measures to deal with any suspected data breach. If you suspect any misuse or loss or unauthorised access to your Data, please let us know immediately by contacting us via this e-mail address: annelise.glew@sky.com.14. If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.

Data retention

15. Unless a longer retention period is required or permitted by law, we will only hold your Data on our systems for the period necessary to fulfil the purposes outlined in this privacy policy or until you request that the Data be deleted.16. Even if we delete your Data, it may persist on backup or archival media for legal, tax or regulatory purposes.

Your rights

17. You have the following rights in relation to your Data: a. Right to access - the right to request (i) copies of the information we hold about you at any time, or (ii) that we modify, update or delete such information. If we provide you with access to the information we hold about you, we will not charge you for this, unless your request is "manifestly unfounded or excessive." Where we are legally permitted to do so, we may refuse your request. If we refuse your request, we will tell you the reasons why.b. Right to correct - the right to have your Data rectified if it is inaccurate or incomplete.c. Right to erase - the right to request that we delete or remove your Data from our systems.d. Right to restrict our use of your Data - the right to "block" us from using your Data or limit the way in which we can use it.e. Right to data portability - the right to request that we move, copy or transfer your Data.f. Right to object - the right to object to our use of your Data including where we use it for our legitimate interests.18. To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your Data (where consent is our legal basis for processing your Data), please contact us via this e-mail address: annelise.glew@sky.com.19. If you are not satisfied with the way a complaint you make in relation to your Data is handled by us, you may be able to refer your complaint to the relevant data protection authority. For the UK, this is the Information Commissioner's Office (ICO). The ICO's contact details can be found on their website at https://ico.org.uk/.20. It is important that the Data we hold about you is accurate and current. Please keep us informed if your Data changes during the period for which we hold it.

Links to other websites

21. This Website may, from time to time, provide links to other websites. We have no control over such websites and are not responsible for the content of these websites. This privacy policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them.

Changes of business ownership and control

22. Highland Canicrossers may, from time to time, expand or reduce our business and this may involve the sale and/or the transfer of control of all or part of Highland Canicrossers. Data provided by Users will, where it is relevant to any part of our business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this privacy policy, be permitted to use the Data for the purposes for which it was originally supplied to us.23. We may also disclose Data to a prospective purchaser of our business or any part of it.24. In the above instances, we will take steps with the aim of ensuring your privacy is protected.


25. This Website may place and access certain Cookies on your computer. Highland Canicrossers uses Cookies to improve your experience of using the Website and to improve our range of products and services. Highland Canicrossers has carefully chosen these Cookies and has taken steps to ensure that your privacy is protected and respected at all times.26. All Cookies used by this Website are used in accordance with current UK and EU Cookie Law.27. Before the Website places Cookies on your computer, you will be presented with a message bar requesting your consent to set those Cookies. By giving your consent to the placing of Cookies, you are enabling Highland Canicrossers to provide a better experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of the Website may not function fully or as intended.28. This Website may place the following Cookies:

Type of Cookie


Strictly necessary cookies

These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services.

29. You can find a list of Cookies that we use in the Cookies Schedule.30. You can choose to enable or disable Cookies in your internet browser. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser.31. You can choose to delete Cookies at any time; however you may lose any information that enables you to access the Website more quickly and efficiently including, but not limited to, personalisation settings.32. It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy settings.33. For more information generally on cookies, including how to disable them, please refer to aboutcookies.org. You will also find details on how to delete cookies from your computer.


34. You may not transfer any of your rights under this privacy policy to any other person. We may transfer our rights under this privacy policy where we reasonably believe your rights will not be affected.35. If any court or competent authority finds that any provision of this privacy policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this privacy policy will not be affected.36. Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.37. This Agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.

Changes to this privacy policy

38. Highland Canicrossers reserves the right to change this privacy policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the privacy policy on your first use of the Website following the alterations.You may contact Highland Canicrossers by email at annelise.glew@sky.com.


39. This privacy policy was created using a document from Rocket Lawyer(https://www.rocketlawyer.co.uk).

01 June 2018


Below is a list of the cookies that we use. We have tried to ensure this is complete and up to date, but if you think that we have missed a cookie or there is any discrepancy, please let us know.

Strictly necessary

We use the following strictly necessary cookies:

Description of Cookie



we use this session cookie to remember you and maintain your session whilst you are using our website

Dog Health, Safety & Welfare Policy

1. The welfare of the dog is paramount.
In the UK they are not permitted to race until they are 1 year old for canicross and 18 months old for bikejoring/ scooter. If there is any doubt as to your dog’s suitability for cani-sports, please discuss with your breeder or rescue organisation and consult a vet.

2. Everyone participates at their own risk and is solely responsible for themself and their dog. Any incident involving a third party is the sole responsibility of the owner/runner.
Highland Canicrosser’s insurance is to safeguard the group, it is strongly recommended that participants have appropriate insurance to cover cani-sports (e.g United Canine Sports Club).

3. All relevant health issues of both participants and dogs must be disclosed to the run organiser prior to participating.

4. All dogs must show a willingness to run in a harness.

5. The run organiser has complete discretion if they wish to remove a participant and their dog(s) from the group, this must be respected and acknowledged that a decision to do so will not be made lightly.

6. The run organiser reserves the right to request any dog be muzzled.

7. Please ensure you pick up after your dog and dispose of this appropriately.

8. Appropriate equipment is to be used on the dogs at all times. If in any doubt please seek advice as equipment can be borrowed/ hired.

9. If there is an incident or accident whilst participating with Highland Canicrossers, please inform the run organiser as soon as possible and in all cases prior to leaving the run.

10. All dogs must be identified by collar tags and/or microchip.

11. All dogs must be kept on a lead at all times, unless otherwise dictated/allowed by the run organiser.

12. All participants must be aware of appropriate times for feeding and watering dogs in and around exercise.

13. All participants must be aware of the appropriate conditions to run dogs; e.g. temperature and terrain. 

14. Bitches in season are permitted at events, however it is entirely your responsibility to ensure that there is no incident. You also may not take them along the racing trail during an event unless racing at the time to ensure that there is no unfair distraction for other dogs.

15. Dogs referred to as “my dog” or “your dog” in Highland Canicrosser documents are defined as any dog that you bring along to a club run regardless of ownership and/or any dog that you borrow directly from the owner at a club run.
If you bring a dog along that you do not own you are not permitted to allow anyone else to walk or run this dog unless it is an emergency situation.

16. A maximum of 2 dogs per runner at any one time is permitted, regardless of size or breed.

Codes of Conduct

Child Protection Policy

The Highland Canicrossers acknowledges the duty of care to safeguard and promote the welfare of children and is committed to ensuring safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice.

The policy recognises that the welfare and interests of children are paramount in all circumstances.
It aims to ensure that regardless of age, gender, religion or beliefs, ethnicity, disability, sexual orientation or socioeconomic
background, all children:-
– have a positive and enjoyable experience of sport at Highland Canicrossers in a safe and child centred environment.
– are protected from abuse whilst participating in dog sports or outside of the activity.
– Highland Canicrossers acknowledges that some children, including disabled children and young people or those from ethnic minority communities, can be particularly vulnerable to abuse
and we accept the responsibility to take reasonable and appropriate steps to ensure their welfare.

As part of our safeguarding policy Highland Canicrossers will:-
– promote and prioritise the safety and wellbeing of children and young people
– ensure everyone understands their roles and responsibilities in respect of safeguarding and is provided with appropriate learning opportunities to recognise, identify and respond to signs of abuse,
neglect and other safeguarding concerns relating to children and young people
– ensure appropriate action is taken in the event of incidents/concerns of abuse and support provided to the individual/s who raise or disclose the concern
– ensure that confidential, detailed and accurate records of all safeguarding concerns are maintained and securely stored
– prevent the employment/deployment of unsuitable individuals
– ensure robust safeguarding arrangements and procedures are in operation.

The policy and procedures will be widely promoted and are mandatory for everyone involved in Highland Canicrossers. 

Failure to comply with the policy and procedures will be addressed without delay and may ultimately result in dismissal/exclusion from the group.

The policy will be reviewed a year after development and then every three years, or in the following
– changes in legislation and/or government guidance
– as required by the Local Safeguarding Children Board, UK Sport and/or Home Country Sports Councils.
– as a result of any other significant change or event.

(First Reviewed July 2017)

Code of Conduct for Children

Highland Canicrossers is fully committed to safeguarding and promoting the wellbeing of all its members. We believe that it is important that anyone associated with the club should, at all times, show respect and understanding for the safety and welfare of others.
Therefore, everyone is encouraged to be open at all times and to share any concerns or complaints that they may have about any aspect of the club with a Group Member.

Sports clubs should offer a positive experience for children and young people and where they can learn new things in a safe and positive environment.
As part of Highland Canicrossers, you are expected to abide by the following junior code of practice:

Children /young people are expected to:
– Be loyal and give their friends a second chance
– Be friendly and particularly welcoming to new members
– Be supportive and committed to other team members, offer comfort when required
– Keep yourself safe
– Report inappropriate behaviour or risky situations for youth members
– Play fairly and be trustworthy
– Respect officials and accept decisions
– Show appropriate loyalty and be gracious in defeat
– Respect opponents
– Not cheat or be violent and aggressive
– Make your club a fun place to be
– Keep within the defined boundary of the event
– Behave and listen to all instructions from the Committee Members and race officials. Play
within the rules and respect the official and their decisions
– Show respect to other youth members/leaders and show team spirit
– Take care of equipment owned by the club.
– Respect the rights, dignity and worth of all participants regardless of age, gender, ability,
race, cultural background or religious beliefs or sexual identity
– Refrain from the use of bad language or racial/sectarian references. This includes bullying
using new technologies like chat-rooms or texting
– Not get involved in inappropriate peer pressure and push others into something they do not
want to do
– Refrain from bullying or persistent use of rough and dangerous play
– Keep to agreed timings for training and competitions or inform a race official or Committee
Member if they are going to be late
– Wear suitable kit
– Pay any fees for training or events promptly
– Not smoke at events or whilst representing the club at competitions
– Not consume alcohol or drugs of any kind at events or whilst representing the club

Codes of Conduct for Parents/ Carers

As parents you are expected to:

– Positively reinforce your child and show an interest in their chosen activity.
– Do not place your child under pressure or push them into activities they do not want to do.
– Deliver and collect your child punctually before and after the event.
– Ensure your child has clothing appropriate to the weather conditions.
– Ensure that proper sportswear and protective equipment are worn.
Any child not in possession of the fundamental requirements will not be permitted to participate.
– Detail any relevant medical concerns or conditions pertaining to their child on the entry form. Any changes in the state of the child’s health should be reported to the Race Director prior to the activity.
– Encourage your child to play by the rules, and teach them that they can only do their best.
– Behave responsibly on the side-line’s: do not embarrass your child.
– Show appreciation and support Codes of conduct for parents and carers
– Ensure your child is punctual.
– Be realistic and supportive.
– Ensure your child has adequate food and drink.
– Accept the official’s judgment.
– Promote their child’s participation in playing sport for fun.

As a parent/carer you have the right to:
– Know your child is safe.
– Be informed of problems or concerns relating to your children.
– Be informed if your child is injured.
– Have your consent sought for relevant issues such as photography.
– Have any concerns you have about any aspect of your child’s welfare listened to and responded to in a timely, professional manner.

Any breaches of this code of conduct will be dealt with immediately by a Highland CanicrossersMember.
Persistent concerns or breaches will result in you being asked not
to attend games if your attendance is considered detrimental to the welfare of young participants.
The ultimate action should a parent/guardian continue to breach the code of behaviour may be the Highland Canicrossers Race Director regrettably asking the child to leave the session, event or club.

Signature of Parent/Carer: …………………………………

Print name Parent/Carer: …………………………………..

Date: …………………………….. 

Codes of Conduct for Volunteers

The Highland Canicrossers volunteers that are involved in sport for children and young people have a great opportunity to be a positive role model and help build an individual’s

Volunteers are expected to:
– Ensure the safety of all children by careful supervision,
– Consider the wellbeing and safety of participants
– Encourage and guide participants to accept responsibility for their own performance and behaviour.
– Treat all young people equally and ensure they feel valued. Have no favourites.
– Encourage all children not to discriminate on the grounds of religious beliefs, race, gender, social classes or lack of ability.
– Not allow any rough or dangerous play, bullying, or the use of bad language or inappropriate behaviour.
– Appreciate the efforts of all young people and not over-train the young people. Never exert undue influence over performers to obtain personal benefit or reward.
– Be positive, approachable and offer praise to promote the objectives of Highland Canicrossers at all times.
– Not let any allegations of abuse of any kind to go unchallenged or unrecorded if appropriate. Incidents and accidents to be recorded in Highland Canicrossers incident/accident book.
Parents will be informed.
– Report accidents or incidents of alleged abuse or poor practice to the designated person.
– Administer minor first aid in the presence of others and where required refer more serious incidents to the club “first aider”.
– Have access to telephone for immediate contact to emergency services if required.
– Maintain confidentiality about sensitive information.
– Respect and listen to the opinions of young people.
– Be a role model, displaying consistently high standard of behaviour and appearance (disciplined/committed/time keeping), remember children learn by example.
– Refrain from smoking and consumption of alcohol during club activities or coaching sessions.
– Never condone rule violations, rough play or the use of prohibited substances.
– not spending excessive amounts of time alone with children excluded in exceptional circumstances
– Not administering First Aid involving the removing of children’s clothing unless in the presence of others.
– Make the sport/activity fun.

Volunteers have the right to:
– Support in the reporting of suspected abuse.
– Fair and equitable treatment by the governing body/club.
– Be protected from abuse by children/youths, other adult members and parents.
– Not to be left vulnerable when working with children.

Any misdemeanours and general misbehaviour will be dealt with immediately and reported verbally to the designated person. Persistent breach of the code will result in dismissal from the club/sport.
Dismissals can be appealed by the coach/volunteer with final decisions taken by the club committee or referred to the governing body depending on the disciplinary procedures within the

Emergency action and first aid
Everyone should be aware of our First Aid Procedures. This will include:
– Access to First Aid equipment
– Telephone contact if the participant is a minor
– Telephone contact to the Emergency Services

Cookie Policy

This site uses cookies – small text files that are placed on your machine to help the site provide a better user experience. 

In general, cookies are used to retain user preferences, store information for things like shopping carts, and provide anonymised tracking data to third party applications like Google Analytics. 

As a rule, cookies will make your browsing experience better. However, you may prefer to disable cookies on this site and on others. 

The most effective way to do this is to disable cookies in your browser. 

We suggest consulting the Help section of your browser or taking a look at the About Cookies website which offers guidance for all modern browsers